Smart Contract Management Systems for Classification and Storage

Contract-heavy organizations face a costly challenge: thousands of documents processed manually, inconsistently, and without visibility. Our Smart Contract System solves this with a modular infrastructure that automates the entire document lifecycle – from intake and classification to routing, retention, and audit-ready storage.

What We Deliver

We build a backend system that eliminates manual document handling. AI models handle detection, classification, and compliance logic, while scalable infrastructure ensures performance across teams, markets, and countries. Our goal: zero-touch processing, full visibility, and a scalable foundation for future workflows.

Key System Features

• Inbox Monitoring & Auto-Intake

  Incoming attachments are filtered by type and sender, and extracted automatically across shared inboxes.

• AI-Powered File Naming & Classification

  Our engine detects partner names, contract types, and issue dates to rename and classify documents to a standardized structure.

• Dynamic Folder Routing

  Files are stored in the correct region, year, and partner folder based on metadata and rules.

• Retention & Auto-Deletion Logic

  Country-specific or partner-specific deletion rules ensure compliance, with files flagged for review or auto-deleted after expiry.

• AI Extraction Layer

  Key fields (dates, value, territory, signatures) are extracted and stored in a searchable, auditable interface.

• Admin Dashboard & Logs

  A live dashboard shows file status, override options, and full audit trails for compliance reviews.

Business Impact

• File processing time reduced by 85%+

• Legal teams re-focused on high-value work

• Audit readiness ensured with traceable, standardized systems

• Infrastructure ready for AI tagging, approval flows, and further automation

• Fully operational across teams and countries, independent of specific inboxes or individuals

Designed for Scale

Our solution adapts to complex legal and operational environments, handling high-volume document workflows with flexibility and control. We build infrastructure that evolves with your business.

Get in touch

Want to see how it could work in your market?

Get in touch and we’ll walk you through it.